2014 Annual Meeting

Attend the RPCVLA Annual Meeting

Saturday, Feb. 22nd, 10am-12pm

The Annual General Meeting serves two purposes:

(1) We encourage everyone—members and nonmembers—to come learn about our work and share ideas; It’s also a good opportunity to get involved on special committees and special projects; and of course, to meet fellow RPCVs.

(2) We will be holding Board elections.

The RPCVLA Board Members are annually elected by the RPCVLA membership to serve one-year terms beginning at the Annual General Meeting held on the last Saturday in February. All Board positions are voluntary and do not have a fiduciary role. Board Members attend monthly board meetings—normally held on a weekend—each month, but are allowed three excused absences. There is a phone-in option for Board members who cannot attend in person. Board members must be current RPCVLA members. An RPCVLA member can run for any of the Board positions. There are currently four open positions with no candidate (see below).

LocationLA Peace Corps Office @ 2361 Rosecrans Ave, #155, El Segundo, CA 90245 (Parking located in the rear of the building).

Time: 10am-12pm, followed by our 1st Board meeting from 12:30pm-1:30pm

Agenda:

  • Welcome & Introductions by RPCVLA & LA PC office
  • Discuss RPCVLA mission, by-laws, positions
  • Recap 2013 Highlights
  • Open Elections & Voting
  • [12:30-1:30pm] Conduct 1st Board Meeting over lunch

Open Positions:

  • Secretary
  • Treasurer
  • Membership Director
  • Marketing Coordinator

President
Oversees overall direction and policy for RPCVLA. Provides guidance on social and policy goals for the year and ensures alignment to Board by-laws and rules. Schedules and leads monthly board meetings. Assists with the organization and planning of all events, as needed.

Vice President
Facilitates communication. Responds to emails to RPCVLA. Helps to promote activities by creating flyers or email blasts. Works closely with the Activities Coordinator. Fills in for President when s/he is absent. Organizes RPCVLA’s largest fundraiser event, The Annual International Dinner.

Secretary
Takes minutes at all board meetings (or finds a substitute). Distributes the minutes via email to board members.

Treasurer
Keeps accurate records of all accounts in the general fund and Yamanaka Fund, showing all details and keeping receipts of board-approved expenditures and reimbursements. Monitors funds raised from merchandise sales. Writes checks for all expenditures and makes deposits. Coordinates with Membership Director for membership information and dues. Disseminates financial standing to the board at monthly meetings.

Membership Director
Updates the membership database in a timely manner. Coordinates with the Treasurer the recording and sharing of new and renewing membership information with/from NPCA. Responds to email inquiries regarding membership, including Thank You emails upon joining.

Activities Coordinator(s)
Develops and coordinates activities for the group. Collaborates with Vice President to promote activities and inform group members of upcoming activities via email. Creates and sends invitations for planned events. Events to include: Annual International Dinner, holiday celebration as well as board developed activities. Works to promote community service projects. The distinction between Activities and Events Coordinator is that the Activities Coordinator focuses on occasions that are led/organized by the Board.

Webmaster
Maintains and updates website. Coordinates with Membership Director, Activities Chair and Newsletter Editor to periodically update the website with current information. May also include design and creative input to website. WordPress experience a plus!

Community Service
Coordinates and promotes RPCVLA participation in community service events. May inform group members of possible advocacy opportunities that individuals may want to support. Actively recruits RPCVs and possible groups in order to promote the Third Goal.

Yamanaka Fund Director
Primary contact person for current PCV grant applicants.  Keeps consistent contact with fund recipients in order to follow up on and document the community project.  Reviews all grant submissions with the Yamanaka Committee to decide if grant specifics meet all Yamanaka Fund criteria.  Additionally, the Director promotes the Yamanaka Fund through fund raising efforts and communication with in-country PC Offices.

PC/LA Liaison
Facilitates communication between the Peace Corps Los Angeles Recruiting Office and RPCVLA Board. Arranges for PC Office to be aware of all RPCVLA events. Contacts PC Office when events are open to Nominees and Invitees.

NPCA Liaison
Facilitates communication between the National Peace Corps Association and the RPCVLA Board.

Events Coordinator
Supports our mission of providing social opportunities for our members. Events can include: TGIS (Thank Goodness It’s Saturday) dinners, happy hours, and concerts. The distinction between Events and Activities Coordinator is that the Events Coordinator focuses on providing members a platform to meet and socialize.  Additionally, the Events Coordinator solicits/responds to events suggested by members.

Marketing Coordinator
Serves as public relations person by writing and sending quarterly newsletters, devising creative ideas to get members more involved, and updating Facebook account.  Works with webmaster to update website and edit online publications.

Members-at-Large
Participate on committees to support specific events or coordinate specific activities.

- See more at: http://www.rpcvla.org/about/board-positions

If you’d like to join the board or a committee, click here for our online form.
If you’d like to see the current list of board members, click here.

Comments

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